Labour inspectors, Home Affairs and SAPS are visiting workplaces unannounced. declareZA keeps the evidence for every worker, including right to work, UIF, the Compensation Fund, wages and contracts, so you can show you comply on the day.
Free for employers with 1–5 workers · No card required
Built by Didusec (Pty) Ltd, a Johannesburg technology company established in 2014 · Reg. No. 2014/111799/07
Sources: Department of Employment and Labour via SAnews and Independent on Saturday (July 2026); SONA, 12 February 2026; Employment Services Amendment Bill [B16-2026], not yet law.
Most of these obligations are not new. What has changed is how often inspectors visit and how much it costs to be caught short. declareZA keeps the evidence for all eight in one place.
Your business is registered with the UIF and has a UIF reference number.
UI Act & UI Contributions ActPaying UIF via your SARS EMP201 is not the same as declaring your employees to the Department of Employment and Labour every month.
UI Act s56Registered with the Compensation Fund, Return of Earnings filed and a current letter of good standing.
COIDAEvery worker is paid at least the national minimum wage for every hour worked.
National Minimum Wage ActWritten particulars of employment for every worker, and a payslip with the prescribed information every pay period.
BCEA s29 & s33Records of time worked, leave taken and overtime paid, kept for at least three years.
BCEA s31A good-faith effort to establish the status or citizenship of every person you employ, and proof that the work matches their visa or permit conditions.
Immigration Act s38(2)If an illegal foreigner is found on business premises, the law presumes the person in control of the premises employed them, unless there is evidence to the contrary.
Immigration Act s38(5)declareZA sits alongside your existing payroll. It does not replace it.
Upload your payroll or worker list. Include labour-broker and subcontractor workers on your site.
Run ID checks through our verification partner, or confirm visa and permit status with Home Affairs. Every check is recorded, with contracts, permits and registrations.
declareZA runs your monthly checks and prepares your UI-19 declaration. It alerts you before permits expire or gaps open.
One click produces an organised file, mapped to the law, to hand to the inspector on the day.
Ten questions, three minutes. Get a readiness score and a list of the gaps an inspector is most likely to find.
This score is a self-reported indicator based only on your answers. It is not an audit opinion, legal advice or a compliance certificate. Your answers stay in your browser unless you choose to email them.
You check your workers' status with Home Affairs. declareZA keeps the record that you did it, and keeps everything else current.
declareZA does not itself authenticate documents and does not decide who may be employed: that decision stays with the employer. Visa and permit status is not available through our verification partner, so employers confirm it with Home Affairs and declareZA records that they did. declareZA does not give legal advice or certify that a business is compliant. It applies the same checks to every worker and has no nationality filter, so it cannot be used to sort or flag people by nationality, accent or appearance.
Workers supplied by labour brokers and subcontractors are not on your payroll. If an inspection finds them non-compliant on your premises, the disruption and the headlines are yours.
Illustrative example. Status reflects what each subcontractor has submitted. It is self-reported and is not an audit or a certification of the subcontractor.
Clear monthly pricing that grows with your workforce.
Request evidence from subcontractors and labour brokers, and see by site what has been submitted. Your subcontractors join on the free plan. Pricing per site, on request.
All prices include VAT. The free plan is permanent, not a trial, and needs no card. Plan inclusions are confirmed at launch.
Give them an answer they can show. Manage every client's readiness from one portfolio view, and earn recurring commission on every paid client you refer.
recurring, on every paid client you refer. Full terms confirmed at launch.
Register partner interestIdentity, permit and payroll records are some of the most sensitive data a business holds. declareZA is designed around the Protection of Personal Information Act from the start.
Data stored on AWS in Cape Town (af-south-1).
Encrypted at rest with keys managed in AWS KMS, and in transit over TLS.
Each business sees only its own records. Accountants see only their clients. Main contractors see evidence status, not personal documents.
Every check, upload, declaration and change is logged with time, user and outcome.
declareZA has no nationality field, filter or report. It records only the type of check each worker needs (South African ID, refugee or asylum permit, or visa) and its evidence. Your business is the responsible party under POPIA and Didusec processes the information on your behalf as operator, under a written operator agreement and the Didusec privacy policy. Identity, passport and permit information is never sent to AI features.
declareZA is a product of Didusec (Pty) Ltd, a South African technology company founded in 2014 and based in Bryanston, Johannesburg. Didusec builds cloud and AI-assisted systems for regulated industries, including financial services, energy and the public sector.
Didusec is an AWS partner. declareZA runs on AWS in Cape Town so that your records stay in South Africa.
declareZA is independent. It is not part of, and is not endorsed by, the Department of Employment and Labour, the UIF, Home Affairs or SARS. It never charges you to release UIF benefits and never asks for your banking PIN or passwords by email, SMS or WhatsApp.
Join the early-access list for declareZA. Free for employers with 1–5 workers.
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